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Aug 04, 2020

Remote Bookkeeping Services: How Does it Even Work?

Remote Bookkeeping Services: How Does it Even Work?

With the recent events, many of us had to make big adjustments to working online. It has required us to pick up new software programs, adjust our daily schedules, and find new ways to communicate. Many are wondering how people even work remotely full time! Luckily, there are plenty of bookkeeping services that have been working remotely long before 2020 began.

 

Where to Start?

The old idea of bookkeeping requires pen and paper, maybe excel, or even Quickbooks Desktop. Maybe the old accountant uses paper receipts and sends invoices in the mail. This may have been the best option a while back, but today, every part of the accounting process can be conducted online.

Sending invoices, collecting bills, accounting for a loan, and even opening a bank account can all be done online. Many of these systems understand that it is not just the business owner who needs access to this information or the business owner that is managing its day-to-day activities. Many of these systems now have dedicated accountant sections or user profiles.

 

Banking Software

It would not be very practical to give only one person control over a business's bank account - nor would it be very safe! Banks realize this is common among business bank accounts and give their users the ability to create users.

By creating another user for your remote accountant, you can allow them to download bank statements, checks, and verify transactions without giving them full access to your system. If you are considering a remote CPA, this option makes it much easier.

 

Bookkeeping Software

Earlier we mentioned some old bookkeeping tools, excel and Quickbooks Desktop, but today nearly every bookkeeper understands how to use some online bookkeeping software. There are tons of options from Quickbooks Online and Xero to Aplos and Freshbooks. 

We have our preferences but no matter which system you go with, these software companies build their platforms so remote accountants can easily manage the books of businesses all over the world.

 

Document Sharing

This may seem like a major hurdle at first, but experienced remote accountants know there are plenty of tools out there that allow them to share documents quickly and efficiently with their clients. Programs like Hubdoc allow you to quickly upload, share, and store documents. 

We love Hubdoc because you can sync your bank account with the software so monthly bank statements are automatically pulled and stored. The same goes for various expenses. If you are emailed a receipt, Hubdoc provides you with a personalized email where you can forward the receipt and it will be stored for your accountant to reconcile later.

 

Expanding your business is an exciting step and as you begin to research various ways to outsource, know the accounting industry has adapted to making working online super easy! If you are looking for a remote accountant, know we have many options that can help streamline all of your financial processes.

 

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Disclaimer:

This publication is designed to provide information on federal tax and accounting laws and/or regulations. It is presented with the understanding that the author is not rendering legal or accounting services.

This text is not intended to address every situation that arises or provide specific, strategic tax and/or accounting planning advice. This text should not be used solely to answer tax and/or accounting questions and you should consult additional sources of information, as needed, to determine the solution to tax and/or accounting questions.

This text has been prepared with due diligence. However, the possibility of mechanical or human error does exist and the author accepts no responsibility or liability regarding this material and its use. This text is not intended or written by the practitioner to be used and cannot be used by a taxpayer or tax return preparer, for the purpose of avoiding penalties that may be imposed.

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